1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

Recognition of 100+ Members of Sarasota-Manatee Realtors Association to Become Reading Tutors Volunteers - Dr. Tanice Knopp

Presentation of Florida Healthy School District Gold Status Award - Sherri Reynolds, Dan Caccamo, Florida Action for Healthy Kids Executive Committee

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description

Recognition of Circus Arts Conservatory of Sarasota - Jennifer Mitchell, Pedro Reis

Florida House Update and STEM Initiative - John Lambie, Wayne Mathe

Recommendation
N/A

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Jennifer Mason - school start date
Lisa Mirman - school calendar
Paul Ippolito - school calendar
Maryellin Kirkwood - homeless shelter location
Mollie Cardamone - homeless shelter location
Dale Orlando - homeless shelter location
Eileen Normile - homeless shelter location
Valerie Buchand - homeless shelter location
Kate Lowman - homeless shelter location
Trevor Harvey - homeless shelter location
Corey Cowper - school calendar
Pat Neal - impact fees and staff support
Shelli Freeland Eddie - homeless shelter location
Kathy Kelley Ohlrich - homeless shelter location
Willie Shaw - homeless shelter location

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Jane Goodwin
Second: Frank Kovach
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Bridget Ziegler	- Aye
Caroline Zucker	- Not Present

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the November 17, 2015 (Monthly Work Session), the November 17, 2015 (Re-Organization Meeting) and the November 17, 2015 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board December 8, 2015 (Regular).pdf
Attachment: Board December 8, 2015 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
There are no reassignment of students to schools for this agenda.

GENERAL ITEMS

9. ADOPTION OF 2014-2015 FSBA STATE ASSESSMENT & ACCOUNTABILITY SYSTEM RESOLUTION

Description
The Sarasota County School Board supports and adopts the attached FSBA resolution calling on the Governor of Florida to direct Florida Department of Education to waive the use of the 2015 FSA assessment results for accountability purposes with regard to student progression and graduation, personnel evaluation, school grades and district ranking.

Recommendation

That the 2014-2015 State Assessment & Accountability System Resolution be adopted as presented.

Attachment: SCSB Assessment Resolution 11.18.15.pdf

10. APPROVAL OF DISTRICT IMPROVEMENT PLAN, SCHOOL IMPROVEMENT PLANS, SAC ROSTERS AND SAC GUIDELINES

Description
Individual School Improvement Plans, SAC Rosters and SAC Guidelines and District Improvement Plan http://sarasotacountyschools.net/departments/schoolimprovement

Recommendation
That the School Improvement Plans, SAC Rosters, SAC Guidelines and District Plan be approved as presented

GRANTS

11. APPROVAL OF THE SCIENCE ALIVE! GRANT PROPOSAL TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY, FL FOR GOCIO ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $4,000 will allow Gocio Elementary School to collaborate with the Suncoast Science Center to provide hands-on science activities for students.

Recommendation
That the Science Alive! grant proposal be approved.

Attachment: Science Alive.pdf

12. APPROVAL OF THE EDEXPLORE MARKETING GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALL DISTRICT SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $3,000 from the Community Foundation of Sarasota County, FL will allow the production of marketing materials to increase awareness of the EdExploreSRQ program.

Recommendation
That the EdExplore Marketing grant application be approved.

Attachment: EdExplore Marketing.pdf

FIELD TRIPS

13. APPROVAL OF VENICE HIGH'S BASEBALL TEAM TO PLAY BASEBALL IN NEW ORLEANS, LOUISIANA ON MARCH 12-17, 2016

Description
The Venice High baseball team will play three games. Two of the games will be in New Orleans and one in Florida. They will tour three schools, Louisiana State University, Tulane and University of New Orleans as well as visit and tour the World War II Museum in New Orleans.

Recommendation
That the field trip for the Venice High baseball team to play baseball games in New Orleans, Louisiana on March 12-17, 2016 be approved as presented.

14. APPROVAL OF VENICE HIGH'S CHORUS TO PERFORM IN CARNEGIE HALL AND TOUR NEW YORK CITY, NEW YORK ON JUNE 11-14, 2016

Description

Students will showcase their skills and abilities and the trip will provide learning and career opportunities.

Recommendation
That the field trip for Venice High's chorus to perform in Carnegie Hall and tour New York City, New York on June 11-14, 2016 be approved as presented.

MATERIALS MANAGEMENT

15. APPROVAL TO AWARD BID #16-0031 FOR COMMERCIAL ROOF INSTALLATION AND REPAIR SERVICES

Description
Bids to provide 'Commercial Roof Installation and Repair Services' were received from five vendors on October 27, 2015. The bids of Crowther Roofing & Sheet Metal of Florida, Inc., Ryman Construction, Inc., and Springer-Peterson Roofing & Sheet Metal, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bids of Crowther Roofing & Sheet Metal of Florida, Inc., Ryman Construction, Inc., and Springer-Peterson Roofing & Sheet Metal, Inc., for 'Commercial Roof Installation and Repair Services' in the amount not to exceed $1.1 million, be approved as presented

Attachment: CommlRoofSrvcs16-0031Rec.pdf

16. APPROVAL TO AWARD BID #16-0032 FOR METAL ROOF INSTALLATION AND REPAIR SERVICES

Description
Bids to provide 'Metal Roof Installation and Repair Services' were received from five vendors on October 27, 2015. The bid of Gulf States Industries, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Gulf States Industries, Inc., for 'Metal Roof Installation and Repair Services' in an amount not to exceed $300,000.00, be approved as presented

Attachment: MetalRoofSvcs16-0032 Rec.pdf

17. APPROVAL TO AWARD BID #16-0033 FOR SHINGLED ROOF INSTALLATION AND REPAIR SERVICES

Description
Bids to provide 'Shingled Roof Installation and Repair Services' were received from six vendors on October 27, 2015. The bid of Ryman Construction, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of one year with an option to renew two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Ryman Construction, Inc., for 'Shingled Roof Installation and Repair Services' in an amount not to exceed $200,000.00, be approved as presented.

Attachment: ShingledRoofSvcs16-0033 Rec.pdf

18. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: AgdDeleteProperty12082015.pdf

19. APPROVAL TO AWARD BID #16-0030 FOR ELEVATOR MAINTENANCE AND SERVICE

Description
Bids to provide 'Elevator Maintenance and Service' were received from five vendors on November 10, 2015. The bid of Oracle Elevator Company was the best low bid meeting the advertised specifications based on a sealed scenario. The bid of Eastern Elevator Service, Inc., was non-responsive to the requirement of submitting certificates of competency for all technicians as per bid specifications and the Purchasing Department was unable to verify the validity of certificates provided. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Oracle Elevator Company, for 'Elevator Maintenance and Service' in an amount not to exceed $120,000.00, be approved as presented.

Attachment: ElevatorMaint16-0030Rec.pdf

20. APPROVAL TO AWARD BID #16-0128 FOR LIFT STATION INSTALLATION, MAINTENANCE AND REPAIR SERVICE

Description
Bids to provide 'Lift Station Installation, Maintenance and Repair Service' were received from three vendors on October 28, 2015. The bid of Innovative Contractors was the best low bid meeting the advertised specifications based on a sealed scenario. The bid of U.S. Water Service Corporation was withdrawn. This bid is for a period of one year with an option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Innovative Contractors, for 'Lift Station Installation, Maintenance and Repair Service' in an amount not to exceed $100,000.00, be approved as presented.

Attachment: LiftStation 16-0128Rec.pdf

CONSTRUCTION

21. APPROVAL OF AMENDMENT #4 TO ARCHITECT'S CONTRACT FOR THE PINE VIEW SCHOOL HVAC AND INTERIOR RENOVATION PROJECT

Description
The scope of work for this amendment is to provide additional architectural and engineering design services for campus decorative and chain link security fencing. The total amount for these changes shall not exceed $24,715.00. These funds are available through the project budget.

Recommendation
That Amendment #4 to the Agreement dated September 2, 2014, with Seibert Architects PA for the Pine View School HVAC and Interior Renovation project be approved as presented.

Attachment: BAIenc12-8-2015_ArchAmend4-PVHVAC&InteriorRenov.pdf

22. APPROVAL OF AMENDMENT #5 TO ARCHITECT'S CONTRACT FOR THE PINE VIEW SCHOOL HVACE AND INTERIOR RENOVATION PROJECT

Description
The scope of work for this amendment is to provide design and construction administration services for the remodeling of the Clinic in Building #6. The total amount for these changes shall not exceed $4,600.00. These funds are available through the project budget.

Recommendation
That Amendment #5 to the Agreement dated September 2, 2014, with Seibert Architects PA for the Pine View School HVAC and Interior Renovation project be approved as presented.

Attachment: BAIenc12-8-2015_ArchAmend5-PVHVAC&InteriorRenov.pdf

23. APPROVAL OF AMENDMENT #5 TO ARCHITECT'S CONTRACT FOR THE VENICE HIGH SCHOOL RE-BUILD PROJECT

Description
The scope of work for this amendment is to provide additional architectural and engineering design services to add additional urinals to the Venice Performing Arts Center first floor Men's Room. The total amount for these changes shall not exceed #3,100.00. These funds are available through the project budget.

Recommendation
That Amendment #5 to the Agreement dated July 21, 2009, with Schenkel & Shultz, Inc., for the Venice High School Re-build project be approved as presented.

Attachment: BAIenc12-8-2015_ArchAmend5-VHSRe-build.pdf

24. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders total a decrease of ($94,108.61) in gross contract dollars. These change orders are ($84,568.61) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($79,593.03) result a net of $4,975.58 in sales tax savings.

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc12-8-2015_CSD-COs.pdf

JOB DESCRIPTIONS

25. APPROVAL OF THE REVISED JOB DESCRIPTION FOR BUSINESS SYSTEM SUPPORT

Description
The revised job description for Business System Support is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Business System Support as presented.

Attachment: Job 373 - Business System Support.pdf

26. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A

27. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 4:46 p.m.

We certify that the forgoing minutes are a true account of the regular Board meeting held on December 8, 2015 and approved at the regular Board meeting on January 5, 2016.

___________________________      __________________________
Secretary                                             Chair
Lori White                                           Shirley Brown